This page has been updated for 2017 Floral Hall.
All rules and regulations published in this book are made a part of the conditions under which all Floral Hall entries are accepted.
The Afton Fair Association, Inc. management reserves the final and absolute right to interpret these rules and regulations and arbitrarily settle and determine all matters, questions and differences in regard thereto, or otherwise arising out of, connection with, or incidental to the Fair.
The management reserves the right to amend or add to these rules and regulations as in its judgment may be deemed advisable.
Any person who violates any of the following general rules and regulations or any special rule or rules shall forfeit all privileges and premiums and be subject to such penalty as the management may order.
- Exhibitors are required to make themselves acquainted with the premium book and regulations so as to make certain in which class, section and department their entries belong as well as period of exhibit.
- Exhibitors should examine their entry forms at the time of making entries so that if any mistakes have been made, they can be corrected. No person can make any change or withdraw any article entered for competition or exhibition after having once entered it. This rule will be rigidly enforced in all departments. There will be no refund of entry fees.
- Advance entry is required for all entries in Floral Hall. You may download additional Floral Hall Entry Form (PDF) here on our website or pick them up at the Fair Office. Completed entry forms will be received at any time after this book is received and may be delivered personally or mailed along with entry fees (do not send cash) to:
Afton Driving Park, Floral Hall, P.O. Box 15, Afton, NY 13730. Phone 607-639-1525.
Exhibitor tags for the various exhibits will be mailed, providing the correct amount of entry fee is enclosed. Checks should be made payable to the Afton Fair Association. If entries are received too late for tags to reach exhibitors in time for placement, tags will be held in Floral Hall for attachment to items upon arrival.
- Youth exhibitors are considered anyone who has not yet reached their 18th birthday by January 1, 2018, but no younger than 4 years old. Entrant may not be married. Youth exhibitors do not pay an entry fee.
- For all Open Class exhibitors the Entry fee is $1.00 on each article competed. There must be three individually separate entries per class for cash award, otherwise only ribbons will be given. Youth entries are free as they are Premium Ribbons only.
- Exhibitor Passes are not required.
- An exhibitor tag must be attached to each exhibit. The tag will be furnished by the Floral Hall when entries are made. Exhibitor tags for all items must be properly filled out and written legible, and be secured to the exhibit so that it is visible.
- Entries may be placed Thursday, July 5, 2018 from 8 am to 7 pm. All entries are to be brought to Floral Hall. No exhibits may be placed after 7 pm, Thursday, July 5, 2018. Entries received after this time will be disqualified.
- All exhibits must be entered in the name of the bona fide owner, and made by, grown, owned or prepared by the exhibitor.
- A Competition is defined as a contest for supremacy between two or more products, or articles owned by separate exhibitors. Exhibitors having no competition in a class or section will be awarded but one premium.
- Exhibitor may enter two items per class. Only one Open premium will be given.
- Any entry cannot compete for more than one premium. For example: a single table cloth cannot be entered into cross-stitch and embroidery classes/sections even if both techniques are used.
- Exhibitors must show their exhibits whenever and in such a manner as required by the executive officers in charge of the department. Failure to do so entails forfeiture of all prizes.
- All artwork must be framed or matted so that it may be hung on hooks. No tape. Non-compliance will result in the work being disqualified. No exceptions.
- Any projects or displays (examples: farms with animals, tractors, etc., agricultural related science projects etc.) or something similar cannot be any larger than "24 x 24". Any displays larger will be disqualified.
- Judging begins Thursday, July 5, 2018 at 7:15 pm.
- As far as possible the single judge system will rule and great care will be taken to select those who are qualified. No person or persons will be allowed to interfere with the judges in the discharge of their duties. Persons wishing to explain in regard to their exhibits can do so through the Floral Hall Supervisor. No consideration should be given by the judge to any article to which the entry tag is not attached. The decision of the judges shall be final in all classes, except where mistakes, frauds or misrepresentations are shown. In such cases a referee will be chosen from the board of directors. Where exhibits have been erroneously entered, the judges may have the same corrected by the Floral Hall Supervisor before they judge the class, but not after. No judges shall be permitted to enter exhibits in competition for premiums in the Department with which they are connected. No exhibitor is allowed to be present during judging.
- A Best of Department Ribbon will be awarded for each department with an entry. One Best of Show Ribbon will be awarded.
- Exhibits may be removed from the grounds from 8 am - 8 pm on Monday, July 9, 2018. This rule will be rigidly enforced, and it is the purpose of the management to have all exhibits on the closing day equally attractive in every department as at any time during the week. Early removal forfeits all prizes. Arrangements can be made for pick-up in the Fair Office no later than Tuesday, July 10, 2018.
- The Fair Management will not be responsible for the omission of any article not entered strictly in accordance with its rules.
- Every possible protection and courtesy will be extended to exhibitors at the Afton Fair, but the Management shall not be responsible for any lost, stolen or damaged exhibits, in case of fire, cyclone, theft or loss from other causes; and the Association will not assume any liability for personal injury sustained by exhibitors, helpers, visitors, or guests. The Management will use diligence to ensure the safety of articles entered for exhibition after their arrival and placement but under no circumstances will it be responsible for any loss, injury or damage done to, or occasioned by, or arising from, any article on exhibition, and the exhibitor shall indemnify the Fair Management thereof, against all legal or other proceedings in regard thereto.
- Premium checks will be paid to the winners of the various awards as shown on the Judge's records. In payment premiums, no evidence of award shall be recognized except the Judges' book properly signed by the Judges and not from ribbons that may be attached to exhibits.
- All protests must be in writing, must state plainly the complaint and must be delivered to the Secretary within six hours after the cause of protest, with a deposit of $5.00.
- All entries not picked up or arrangements made for will become the property of the Fair after the above deadline.